QuickBooks is already a robust accounting software solution for small and medium-sized businesses, offering essential features like invoicing, payroll, tax filing, and financial reporting. However, what makes QuickBooks 2025 even more powerful is its ability to integrate with a variety of third-party add-ons. These add-ons enhance the functionality of QuickBooks by streamlining workflows, automating tasks, and providing specialized tools to help you manage different aspects of your business.
1. TSheets by QuickBooks – Time Tracking and Scheduling
One of the best add-ons for businesses that need time tracking, particularly those in industries like construction, retail, and service, is TSheets. Acquired by QuickBooks, TSheets allows business owners to track employee work hours accurately and integrates directly with QuickBooks Payroll, streamlining both time tracking and payroll management.
Key Features:
- Mobile Time Tracking: Employees can clock in and out using their mobile devices, making it easier to track hours in real-time, even for remote teams.
- GPS Tracking: For businesses with mobile employees, TSheets includes GPS tracking to ensure that employees are on-site and working efficiently.
- Timesheet Approval: Managers can review and approve timesheets before syncing them with payroll, ensuring accurate payment.
- Seamless Payroll Integration: TSheets integrates directly with QuickBooks Payroll, automatically syncing hours worked for precise payroll calculations.
Benefits:
- Increased Payroll Accuracy: By automating the time tracking process, TSheets minimizes payroll errors, ensuring that employees are paid correctly based on actual hours worked.
- Enhanced Productivity: The mobile app makes it easy for employees to track their hours in real-time, reducing the need for manual timesheets.
- Reduced Administrative Work: With automated time tracking and payroll syncing, businesses can save significant time on administrative tasks.
If you’re looking to improve time tracking and scheduling for your workforce, TSheets is a must-have add-on for your QuickBooks ecosystem.
2. Expensify – Expense Tracking and Reporting
Managing business expenses can be a time-consuming process, especially if you rely on manual entry. Expensify is one of the best QuickBooks add-ons for automating expense tracking. It allows employees to scan receipts, track mileage, and submit expense reports, all of which sync directly with QuickBooks.
Key Features:
- Receipt Scanning: Expensify allows users to take pictures of receipts, which are then automatically categorized and matched with expenses in QuickBooks.
- Expense Reports: Employees can create and submit expense reports with a few clicks, making reimbursement fast and efficient.
- Mileage Tracking: Expensify includes built-in mileage tracking, which is ideal for businesses that need to track travel expenses.
- Corporate Card Reconciliation: For businesses that use corporate cards, Expensify automatically reconciles expenses with QuickBooks, ensuring accuracy.
Benefits:
- Simplified Expense Management: Expensify eliminates the need for manual expense entry by automatically capturing receipts and syncing data with QuickBooks.
- Faster Reimbursements: The app simplifies the process of submitting and approving expense reports, ensuring that employees are reimbursed promptly.
- Real-Time Expense Tracking: Business owners can monitor expenses in real-time, allowing for better financial control and planning.
Expensify is a game-changer for businesses looking to streamline expense tracking and reporting. By automating these processes, businesses can reduce administrative overhead and improve accuracy in financial reporting.
3. SOS Inventory – Advanced Inventory Management
For businesses that rely on product sales, SOS Inventory is one of the best QuickBooks add-ons for managing inventory, orders, and manufacturing. While QuickBooks offers basic inventory tracking, SOS Inventory provides advanced features like multi-location tracking, barcode scanning, and order management, making it ideal for businesses with more complex inventory needs.
Key Features:
- Multi-Location Tracking: SOS Inventory allows businesses to track inventory across multiple locations, providing real-time visibility into stock levels at all warehouses or retail outlets.
- Barcode Scanning: The integration supports barcode scanning, which simplifies inventory updates and improves accuracy.
- Order Management: Manage purchase orders, sales orders, and work orders in one place, with automatic syncing to QuickBooks.
- Manufacturing Features: SOS Inventory includes features for managing the manufacturing process, from raw materials to finished goods.
Benefits:
- Improved Inventory Accuracy: With real-time inventory tracking and barcode scanning, businesses can reduce errors and avoid stockouts or overstocking.
- Streamlined Order Fulfillment: SOS Inventory’s order management tools make it easier to process orders quickly and accurately, improving customer satisfaction.
- Scalability: As your business grows, SOS Inventory scales with you, offering advanced features that QuickBooks alone may not provide.
If your business deals with inventory management across multiple locations, SOS Inventory is a highly valuable add-on that enhances QuickBooks’ capabilities.
4. HubSpot – CRM Integration for Sales and Marketing
For businesses that want to streamline their sales and marketing efforts, HubSpot is a powerful Customer Relationship Management (CRM) tool that integrates with QuickBooks. HubSpot helps businesses manage customer interactions, track sales pipelines, and automate marketing efforts, making it an excellent tool for driving growth.
Key Features:
- Lead Tracking: HubSpot allows businesses to track leads through the sales pipeline, ensuring no opportunities are missed.
- Sales Automation: Automate repetitive sales tasks like follow-up emails and deal tracking, freeing up time for your sales team to focus on closing deals.
- Marketing Automation: HubSpot provides tools to create and automate email marketing campaigns, helping businesses nurture leads and drive conversions.
- Customer Insights: HubSpot integrates customer data from QuickBooks, providing a complete view of customer transactions, invoices, and communication history.
Benefits:
- Streamlined Sales Process: By automating sales tasks and tracking customer interactions, HubSpot helps businesses close deals faster and improve sales performance.
- Improved Customer Relationships: With access to detailed customer data, sales teams can provide personalized service, enhancing customer loyalty.
- Marketing Efficiency: HubSpot’s marketing automation tools help businesses run effective campaigns with minimal manual effort, driving more leads and sales.
For businesses looking to improve their sales and marketing operations, HubSpot is a must-have add-on that integrates seamlessly with QuickBooks to boost efficiency.
5. Bill.com – Accounts Payable and Receivable Automation
Managing accounts payable and receivable can be a time-consuming process, but Bill.com simplifies this by automating invoice management and payment processing. By integrating with QuickBooks, Bill.com helps businesses pay bills, manage approvals, and track invoices, all from one platform.
Key Features:
- Automated Bill Payments: Bill.com allows businesses to schedule and automate payments to vendors, ensuring that bills are paid on time.
- Invoice Management: The platform automates invoice creation and processing, syncing data directly with QuickBooks for accurate financial reporting.
- Approval Workflows: Bill.com enables businesses to set up approval workflows for payments, ensuring that no bill is paid without proper authorization.
- Real-Time Cash Flow Monitoring: Track cash flow in real-time, giving you greater visibility into your financial health.
Benefits:
- Increased Efficiency: By automating the accounts payable and receivable process, Bill.com reduces the time spent on manual invoice entry and payment processing.
- Improved Cash Flow: Real-time tracking of payments and invoices helps businesses maintain better control over cash flow.
- Enhanced Security: Bill.com includes secure approval workflows, reducing the risk of unauthorized payments and fraud.
For businesses looking to streamline their financial operations, Bill.com is a powerful tool that integrates seamlessly with QuickBooks, ensuring that bills and invoices are managed efficiently.
Conclusion: Boosting Efficiency with QuickBooks Add-Ons
While QuickBooks accounting software provides a strong foundation for managing your business’s finances, integrating the right add-ons can take your operations to the next level. Whether you need better time tracking with TSheets, advanced inventory management with SOS Inventory, or streamlined expense tracking with Expensify, these top QuickBooks add-ons can help you automate tasks, reduce errors, and improve overall efficiency.
By leveraging the power of QuickBooks add-ons like HubSpot for CRM and Bill.com for accounts payable automation, businesses can create a customized solution that meets their specific needs, ultimately leading to growth and success in 2024.
